How to Save Emails from Gmail to Hard Drive? Simple Guide

Do you ever worry about losing some critical emails from your Gmail? Or do you need a backup solution? And sometimes the question is, “What about if my account gets hacked or emails get deleted accidentally?” So, saving your emails to your hard drive is a good move. In this blog post, we are going to discuss the best possible solutions to save Gmail emails to hard Drive with every possible attribute and integrity with proper formatting.

Why Transfer Gmail Emails to Hard Drive?

• Security: Your messages are protected even in case your account has been compromised.
• Access: Allows one to access all important emails anytime, regardless of internet access.
• Organization: It makes it easier to manage and store valuable information.

Now, move towards manual solutions to save Gmail emails to Hard drive using Google Takeout as well as Microsoft Outlook.

#1. Switch Gmail Emails to Hard Drive using Google Takeout

• First, sign in to the Google Takeout service.
• Now, click on Gmail from the options then click Next.
• Specify the file format such as ZIP and click Create export.
• A download link would be sent to the email address provided. Download the file, then copy it onto your external drive.

Limitations of Google Takeout Method

• You can export the Gmail inbox folder.
• There are no selective filter options available in software.
• Sometimes, it can take 2 to 4 days in order to generate a download link.

#2. Transfer Gmail Emails to Hard Drive Via Microsoft Outlook

• Open MS Outlook application on the computer.
• Click File in the top left corner, select Add Account.
• You are asked to input details for a new account with the type being Gmail; finish afterward.
• Once the account has been set up with the Gmail account, select the menu option Open and Export
• Click Export to file.
• Select the folders for your mailbox you would like to download.
• Now in this window, specify the save location, probably on an external hard drive.
• You then click Finish to export your Gmail emails into your hard drive, complete with attachments.

Shortcomings of Microsoft Outlook Method

• This is a very time-consuming process.
• Email Synchronization Time: All of your emails may take 1 to 2 days to synchronize.
• Installation Prospect Has to be installed on your desktop first.
• There are no filtering options for the emails in the process.

#3. Pro Solution to Save Gmail Emails to Hard Drive Safely

You can rely on MailsWare Gmail Backup Toolkit and install it on your Windows machine. This tool will let you transfer or export emails right from your Gmail, from your hard drive. It is very lightweight and user-friendly to work with. The application offers a number of features that will surely amaze you.

Key Steps to Use Professional Solution

• First install the above tool and then open it.
• Now, choose your source of email and give all the login details you will require.
• Once you log in, check the folders you want to export to your hard drive, then choose your file-saving option.
• Then, go to the folder where you want to save the Gmail emails on your computer and apply filters according to your choice.
• Last is to click on Backup; you’re ready to go.

Why is Professional Solution Recommended Over Manual Methods?

• It preserves the original folder hierarchy of your emails.
• All elements important for an email are preserved at the time of export
• Attachment Of Email-Export Gmail emails with attachments to your hard drive.
• You can apply filters to export specific emails.
• You can choose folders to export.
• It converts the gmail emails into multiple file types such as PST, PDF, MBOX, DOC.
• You can download any number of emails because there is no limit on that.
• This software supports any version of Windows from its latest version i.e Windows 11 and its preceding versions.

Final Closure

It is a smart way to back up your Gmail emails on your hard drive to ensure that important information is safe. Also, it makes sure that your emails do not get hacked or deleted mistakenly. Moreover, you can do a pretty straightforward export using Google Takeout or something like Microsoft Outlook for more detailed information.In fact, there are professional tools such as MailsWare Gmail Backup Toolkit that may be used to bring a quick resolution. Furthermore, these options allow you to preserve folder structures, save attachments, and convert emails to many formats so that easily the safety and organization of your data are maintained.

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